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(a) this helped them in studies and debates.
(b) this idea produced  an administrative culture of memos, notings and reports.
(c) this could be used as a point of reference whenever required.

So they set up record rooms near to administrative offices to keep these records preserved.
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British were of the opinion that to write about things and events is very important. Every instruction, plan, policy, decision, agreement, investigation had to be clearly written up. By doing so, one gets a chance to study things and events and discuss those.

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