Report of the meeting on the forthcoming sports day..
The Best School / Institute, ......
Date of meeting: 20/102015 Venue: Hyderabad
Members present: A, B, C, D, E, F, G , H, I, J , K
Members absent: Z, W
Presided by: X
We discussed the action points and their
follow-up from the previous meeting two weeks ago. The various secretaries
for different sports, and assistant from administration, P.T. coaches were
present. The summary of my discussion with the professor, in charge of
sports committee were presented. They included the outline of the sports
day's programme/agenda. The expenses estimate happens to be more than the
allocated budget. We need approvals on that front.
All members of the sports council are informed that our
chief guest for the sports day has agreed to preside over the function.
We will use the stage in the stadium for the show. On that day of the
celebrations, we are going conduct the finals for various athletic events from
4 pm onwards. Our cultural secretary has agreed to arrange musical
and cultural performances for about half-an hour. They take care of the
inauguration lighting and prayer too.
The prizes, certificates, T-Shirts and cups have been
ordered already. Blazers and coats for the eligible faculty and students
have been ordered too. They will arrive two days before the day.
The administration is taking care of the pandal, stage, chairs and so on.
Our cultural council members related to audio and electronic systems will take
care of those arrangements. Our director and chairman are also presiding
over the function.
Notices are put up in the hostels and in the main notice
board. Volunteers for supervision, and arrangements have been
sought. The student winners in various events are informed. They
have been advised to come in a good attire (traditional if possible).
Already some posters for boosting the atmosphere for the event are
underway. We will have some banners too in the stadium and in the
administrative building. Our photo club will take care of the video and
photos for the event. We have also checked up on the generator backup for
the electricity supply. We will also publish a sports update magazine a
month after the event. The magazine club will take care of that. A
colorful magazine with the events related to sports during the past year will
be released two days before the day. It is already in print.
We are expecting to see a large attendance from students. We
are expecting higher budget and more sports to be included for the next
year. The teams that have won district level and state level competitions
will be felicitated.
All the members are enthusiastic and are looking forward to
the sports day.