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This kind of report writing must be done by yourself as it helps to develop your writing skills.I have given a sample here you can add more lines to it or extract important lines from here.Thank you.
                               ANNUAL DAY CELEBRATION MEETING
                                                                             :BY AKIRA RAY
Sir,this is Akira Ray the Cuktural Secretary and I am here to tell you about the meeting held for the forth coming annual day celebration.It has been decided that the chief guest(D.I.G Anwar Singh)will be reaching the event by will be welcomed traditionally by tika.Then he will cut the ribbon and declare the fourth annual day celebration open.The event will be started by a prayer dance representing the Indian culture by class 7th students.Then there will a music performance by the school band i.e lead by Shivam and Ria.Next we have small skit on Akbar and Birbal which will be conducted by class 4th students.Many other programme slike-aeronics,ring dance and so on will be conducted.The event will be ended by the prize distribution and the concluding speech by the Chief guest and Principal.
Thank you

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